PCEF Grants Support Management Analyst (Analyst I)
Salary
$55,370.00 - $102,648.00 Annually
Location
1900 SW 4th Ave, OR
Job Type
Regular
Bureau
Bureau of Planning and Sustainability
Job Number
2020-00443
Closing
9/21/2020 11:59 PM Pacific
The Position
Background
The Portland Clean Energy Community Benefits Fund (PCEF) program advances climate, economic, racial, and social justice - the result of a ballot initiative that was passed by Portland voters in 2018. The Fund represents an estimated $44-61 million in new annual revenue for climate related projects and jobs (e.g., weatherizing homes, installing solar, job and contractor training, expanding local food production and building green infrastructure). As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a community-led vision that builds resilience and wealth with proactive steps to fight climate change, while addressing social and economic inequity by providing economic opportunities for People of Color, low-income people, women, people with disabilities, and those chronically underemployed. More information about the Portland Community Benefits Fund can be found at https://www.portland.gov/bps/cleanenergy. In addition to the currently posted positions on the PCEF team, there will also be two additional recruitments for project managers focused on green infrastructure/sustainable agriculture and workforce/contractor development in the coming weeks.
Position
The Bureau of Planning and Sustainability (BPS) and the Portland Clean Energy Community Benefits Fund are seeking a PCEF Grants Support Management Analyst (Analyst 1). The PCEF team is well underway with the exciting and challenging work of launching this innovative program. Being part of a start-up of this nature is a fast-paced and dynamic endeavor, and the work and functions of the position are likely to evolve and expand over time.
The primary functions of the position will be to assist with grant management activities, and to help ensure that PCEF grant recipients have a positive experience and maintain compliance with grant requirements in alignment with PCEF guiding principles. This individual will be the subject matter expert on the guidelines and procedures relating to the administration of PCEF grants within the City’s systems, providing coaching, problem-solving, support, and guidance for PCEF staff and grantees on the application of policy, contracts, and agreements. The position requires strong attention to detail and ability to organize and manage multiple projects.
The Analyst will provide internal and external customer service – supporting community organizations as they navigate the grant process, as well as facilitating communication and workflow between PCEF’s project managers, City procurement and finance offices. They will ensure tracking systems are in place and paperwork and payment is processed in a timely manner. PCEF will rely on the analyst’s high level of organization, great communication skills, and attention to detail to prevent errors and proactively identify and resolve roadblocks to facilitate the smooth functioning of the grants program.
Roles & Responsibilities
PCEF Grant Coordination: Manage multiple projects and provide support to PCEF project managers to ensure tracking systems are in place and up-to-date, and paperwork and payment is processed in a timely manner. Maintain, adjust, and reconcile grant databases; ensure accuracy of entries.
External Customer Service: Work with grant recipients to navigate the process and ensure a successful experience by assisting with communications, documents, payments, reporting, and other grant requirements. Assist with research to improve program operations and to answers questions from stakeholders.
Grant Processing and Compliance: Serve as primary liaison with Procurement Services, the City Attorney's Office, and BPS Finance to ensure smooth processing of grant administration and payments.
Continuous Process Improvement: Participate in the planning, development, and continuous improvement of PCEF grant management processes and guidelines; assemble and analyze metrics related to grants.
Ideal Candidate Profile:
The ideal candidate will excel in business, finance or program analysis, with the ability interpret data quickly and efficiently. They should have a demonstrated track record with managing grants or contracts and have a strong commitment to racial justice and DEI. Ideal qualities include being detail oriented, customer centric, collaborative, skilled in multiple software programs, sympathetic and inclusive.
PCEF and BPS value a diverse workforce and seek ways to promote equity and inclusion within the organization. PCEF and BPS encourage candidates with knowledge, ability and experience working with a broad range of individuals and diverse communities to apply.
City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
Work Location
Currently, many positions with the City of Portland are being performed remotely due to COVID-19. Some employees are working from home full-time, while other roles cannot be filled in a remote status (firefighter, vehicle mechanic, street maintenance, etc.). In the future, current positions classified as “full-time remote” could: 1) remain full-time remote, 2) become a remote/onsite mix, 3) revert to full-time at a city work location. As the situation evolves, the exact work location of the position in this recruitment may change based upon leadership direction and approval.
To Qualify
Applicants must specifically address and demonstrate in their answers to supplemental questions and résumé how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications:
Experience with administration of public funds, public agency reporting, and/or administrative analysis.
Ability to organize and manage a high volume of projects, detailed materials, and stakeholder coordination to help ensure compliance of grant requirements and support grant project success.
Ability to interpret and apply relevant administrative rules and policies, exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
Knowledege of and experience with multiple database and software platforms. Familiarity with SAP is desirable.
Ability to build and maintain effective working relationships with grantees and communicate the needs of the program and its grantees with Bureau staff, representatives of other public agencies, contractors, the public, and others encountered in the course of work.
Any combination of education and experience that is equivalent to three (3) years of progressively responsible experience involving finance, grant management, accounting, analysis, and/or the evaluating of programs is desired. Knowledge and/or passion for sustainability or clean energy a plus.
The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Timeline:
Posting: 9/7/20 - 9/21/20
Applications Reviewed: 9/21/20 – 9/28/120
Eligible List: week of 10/5/20
Selection Phase Begins: week of 10/12/20
Job Offer: Early November 2020
**Timeline is approximate and subject to change without notice**
Application Instructions
Applicants must submit a professional résumé and answers to supplemental questions specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following application instructions:
Your résumé and answers to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
Your answers to each supplemental question should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications. You may want to prepare your answers offline and then cut and paste into the text box provided.
Your résumé should support the details described in your answers to the supplemental questions.
If you are requesting Veteran's Preference, as identified below, please describe in your cover letter and résumé any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
E-mailed and/or faxed applications will not be accepted.
Additional Information
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass.
Questions?
John DiGrazia, Senior Recruiter
Bureau of Human Resources
John.DiGrazia@portlandoregon.gov
(503) 823-4034