Community Warehouse Finance Asst (Close not specified)

Finance Assistant | Part-time, 20 hours/week

Position Title: Finance Assistant
Reports to: Operations Director
Supervises: N/A
Status: Part time, Non-Exempt, 20 Hours/Week
Salary: $21.50/hour, $22,360 annual 

About Community Warehouse: 

Community Warehouse (CW) is a nonprofit furniture bank that redistributes donated furniture and household goods to neighbors in need. Through two locations (Portland and Tualatin) and referrals from over 200 partner agencies, the Warehouse helps families and individuals turn their empty housing into comfy homes. Families are able to pick out essential household items that help improve their quality of life at home. We also operate two Estate Stores that sell some donated items to support our mission and engage the community in shopping for a cause. 

This is a unique opportunity to work alongside fun, dedicated, caring staff and volunteers for an outstanding nonprofit in the Portland area. Learn more about our mission and services in this 2-minute video! Community Warehouse has been rated one of the 100 Best Nonprofits to Work for in Oregon by Oregon Business Magazine for the past 5 years running. 

Position Summary: 

The Finance Assistant manages daily financial responsibilities and supports all departments with financial and administrative needs through the Business office. 

Essential Duties & Responsibilities: 

Administrative Responsibilities: 

  • Communicate with vendors/customers about accounts receivable and payable

  • Manage records, policies, and procedures

  • Respond to staff on a range of needs/questions for Business office

  • Assist with grant tracking in collaboration with the Development Department

  • Manage monthly office supply order

  • Process mail, bills, and checks

  • Attend expected/required meetings

  • Other duties as relevant/necessary

Financial Management: 

  • Process daily cash receipts

  • Reconcile accounts and bank statements

  • Manage Accounts Receivable and Payable

  • Support annual budgeting process

  • Compile financial records for auditing

  • Assist with year-end closing procedures

  • Assist with special projects as needed

Physical Demands* 

  • Ability to sit or stand for extended periods

  • Keying/typing

  • Lifting between 1-5 lbs

  • Concentrated and continuous mental and visual attention; the work involves performing complex tasks to very close accuracy, and is both repetitive and diversified *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Preferred Skills & Experience: 

The ideal candidate has an understanding of nonprofit accounting principles, strong organizational and time management skills, attention to detail, ability to collaborate with other team members, and ability to work independently with minimal supervision once trained. You thrive in a diverse, equity-focused work environment. Community Warehouse is open to a variety of qualifications through lived and learned experience. 

  • Experience in Nonprofit Accounting

  • Friendly, helpful, kind, and engaging personality in order to ascertain team needs

  • Excellent time management, organizational, and communication skills

  • Ability maintain high degree of accuracy and attention to detail

  • Strong computer skills

  • Knowledge of Generally Accepted Accounting Principles (GAAP)

  • Knowledge of Restricted and Unrestricted grant funding

  • Values a joyful work environment that embraces growth and change

  • Commitment to the goals and mission of Community Warehouse

Benefits: 

Life insurance (20+ hours per week) benefits will begin after the probationary period is over; on the first of the month following 30 days of hire date. Employee Assistance Programs (EAP) begin on the date of hire. 

  • Employer matches up to 3% in 401k retirement account

  • Life insurance

  • Employer Assistance Programs: access to financial and legal advice through BPA Health, & access to nurses, dermatologists, mental health therapists through HealthiestYou app.

  • Vacations and flexible paid time off

  • One month paid sabbatical at 5-year tenure (in addition to PTO)

  • Training and professional development opportunities

  • A culture of self-care and life balance

COVID-19 Working Conditions 

Community Warehouse has been designated as an essential service and as such, continues to employ staff working onsite at both Warehouses. This position is expected to work onsite (primarily at the Portland Warehouse) to adequately complete job duties, including processing mail and checks, bank deposit prep, etc., with some flexibility to work from home as agreed upon with the supervisor. All staff are required to have up-to-date COVID vaccinations/boosters.

Instructions on Applying: 

To apply, please email danit@communitywarehouse.org with the subject line “Finance Assistant”. Attach your resume and a response to the following question: What inspires you to apply for this position at Community Warehouse? 

Community Warehouse maintains a Non-Discrimination Policy. As an equal opportunity employer, we will not discriminate on the basis of race, color, or religion; sex, sexual orientation, gender identity, or expression; disability; marital status; citizenship or nation of origin; or veteran status. We maintain this policy with respect to recruitment and hiring, promotion and compensation, and other terms, conditions, and privileges of employment. We are dedicated to the development of a diverse workplace and, as such, we strongly encourage those who contribute to this diversity to apply.