Position available at Schoolhouse Supplies
PROGRAMS MANAGER
POSITION ANNOUNCEMENT AND DESCRIPTION
Schoolhouse Supplies is seeking a Programs Manager who is passionate about mission-driven work, enjoys working with a wide range of constituents, and understands operations, logistics and program delivery. The Programs Manager works at the heart of Schoolhouse Supplies’ mission: ensuring the quality and success of all aspects of program operations and management, relationships, program development, volunteer program supervision, and facility management. Supervisory responsibilities include the staff, volunteers and interns responsible for program preparation and delivery and warehouse and facility operations. This is an opportunity for a candidate to join an expanding team to support not only local public education and community engagement but also to help Schoolhouse Supplies grow to the next level.
Organizational Overview
Since 1999, the Schoolhouse Supplies mission has remained the same: to support public education by providing free school supplies to under-resourced students. We do this because we believe that every child deserves school supplies and has the right to a quality education regardless of their family’s income or racial/ethnic identity.
The program delivery model achieves additional goals through community engagement and by keeping supplies out of the waste stream.
The majority of children served are enrolled in a federal nutrition program. The cost of sending a child to school with needed supplies is out of reach for many families, yet research shows that when adequately equipped, children miss fewer school days, are more attentive in class and achieve higher test scores in all academic subjects. With the community’s support, Schoolhouse Supplies has distributed over $35 million in free school supplies and benefited hundreds of thousands of children.
How to Apply
Please email a resume and a letter of interest/cover letter (ok if the letter of interest is the body of an email) to hr@schoolhousesupplies.org.
The review of resumes and candidate interviews will begin immediately and the position is open until filled.
We would like to fill this position as soon as possible, but are willing to negotiate a mutually agreeable start date.
Compensation and Benefits
This is a full-time position (40 hours per week) with a salary of $48,000.
Benefits include:
Medical, dental and vision insurance for the employee and dependents with employer-paid premiums for the employee. Choice between two medical plans.
Employee-funded Flexible Spending Account and 403(b) Savings Plan.
Paid time off (PTO) increases with the length of employment and for fulltime employees accumulates to 120 hours for the first year of employment.
Bereavement leave, and jury duty pay.
Ten paid holidays.
EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Programs Manager Position Description
Position Summary
The Programs Manager is a key position that is responsible for collaborating with executive and development staff to provide management of Schoolhouse Supplies’ programs and services. This position works at the heart of Schoolhouse Supplies’ mission: ensuring the quality and success of all aspects of program operations and management, relationships, program development, volunteer program supervision, and facility management. This position reports to the Executive Director.
The Programs Manager will “oversee, train and develop” the Program Coordinator to succeed at implementing, coordinating, and maintaining the following areas which are the responsiblility of the Program Coordinator:
Schoolhouse Supplies programs, including the Warehouse and Free Store for Teachers, Tools for Schools, School Supply Drives and Partner Purchases
The collection and tracking of product donation and distribution, and partner utilization data
Volunteer training and scheduling
Oversee the inventory management database and preparing and maintaining all reports as directed
Position Description
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Ensure the successful delivery of all program activities and operations
Establish, document and maintain processes and systems
Develop and document programs, policies and procedures, monitor the effectiveness and results of each program and plan and implement adjustments and changes
Document annual program timelines and keep program schedules on track; collaborate with executive and other staff to develop timelines; work with Program Coordinator, and other staff, to develop and monitor timeline
In partnership with the Program Coordinator and other staff, develop annual shopping calendar, school/teacher eligibility criteria, and other program delivery parameters
Collaborate with executive and other staff in the development of program goals; implement evaluation tools to measure and track program impact on participants, families, volunteers, and partner organizations
Document program goals and subsequent evaluation tools to measure and track program impact on participants, families, volunteers, and partner organizations
Analyze data on a consistent basis to determine successes and areas for improvement; create related program improvement plans
Report program metrics, operations data, and pertinent program data to the Executive Director
Participate in the budget process and ensure the annual budget is adhered to
Support fundraising activities, events and proposal development that support programs
Supervise and train program and operations staff
Manage all shopping and pick-up activities and provide support to staff and volunteers during shopping hours (expected: Tues-Thurs 1-6pm, Sept – May). Summer (June-August) and school vacation week hours can be more flexible
Participate in the creation of promotional materials and efforts to increase awareness of the programs and organization
Network with other Teacher Resource Centers and local organizations and exchange best practice ideas.
Develop and maintain partnerships with schools and youth-serving organizations
Attend community events to represent the programs
Host facility tours as needed
Provide positive customer service to all donors, teachers, volunteers and other guests of the organization
Facility and Operations
Ensure that the warehouse and the Free Store for Teachers are equipped for the proper receipt, storage and distribution of in-kind products to partners
Coordinate with facilities and equipment vendors, either contracted or in-kind
Conduct routine inspections to ensure warehouse/store safety and health standards are met per established protocol
Maintain relationships with partners for off-site storage of school supplies
Ensure that all required warehouse and facility safety measures are in place and that staff and volunteers adhere to these guidelines
Support Program Coordinator to ensure efficient and effective work processes and to improve warehouse and program delivery operating efficiencies
SUPERVISORY RESPONSIBILITES
Manages subordinates in the Programs and Operations division. This may include regular full time/part time associates, interns, temporary or seasonal associates, etc. This position is responsible for the overall direction, coordination, and evaluation of this unit. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disiplining employees; addressing complaints and resolving problems.
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge and skills required. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge and skills required. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
Passion for mission-driven work
Understanding of operations, logistics and program delivery
Demonstrate success defining and launching successful and timely programs
Ability to balance multiple work flows: to transition to new tasks when needed while monitoring status of and completing prior tasks
Excellent written and verbal communications skills
Proven ability to influence cross-functional teams and work towards common goals
Excellent teamwork skills
Exceptional organizational skills
Intermediate to advanced computer skills including various applications, databases, spreasheets, macros, etc.
Intermediate to advanced skills in the Microsoft Office Suite – (Word, Outlook, Excel, Power Point)
Ability to deal with frequent interruptions
Familiarity with the types of products donated to and distributed by Schoolhouse Supplies is preferred
Must pass a criminal background check
EDUCATION/EXPERIENCE
Bachelor's degree (B. A.) and three years of relevant experience; or five plus years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to respond timely to common inquires, write routine reports and correspondence. Ability to speak effectively before groups of business leaders, members of the business community, customers, and employees of organizations. Ability to effectively present information to top management, public groups, and/or board of directors.
CERTIFICATIONS
This position requires a valid Oregon Driver’s License.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move more than 50 pounds according to onsite safety policies. While performing the duties of this job, the employee is occasionally exposed to moving product in high or low, precarious places. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel, talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.