SE Portland Tool Library Part Time Coordinator (Close not indicated)

Job Description

Tool Library Coordinator

Reports to President

Classification Non-Exempt, At-will

Hours Per Week 12

Schedule Requirements ● Saturday: 9:00am - 12:00pm

● Other hours TBD at this time

● Would need future availability on Tuesday and

Thursday evenings (5:30p - 7:00p) when we get

back to full operations

Summary of Primary Job Functions

The Tool Library Coordinator is primarily responsible for managing and coordinating all aspects

of the volunteer program including recruiting, training, and managing all volunteers. The Tool

Library Coordinator is also available to answer general inquiries and to perform other tasks as

specified by the Board.

Primary Duties and Responsibilities

● Process volunteer applications, including volunteer waivers.

● Conduct bi-monthly volunteer orientations (or schedule orientation with senior

volunteer).

● Schedule volunteers for shifts at the library, ensuring at least two volunteers present for

each shift.

● Develop, revise, and update volunteer policies, manuals, and procedures.

● Develop, revise, and update operations policies, manuals, and procedures.

● Recruit volunteers, including calling potential volunteers who have expressed interest.

● Manage our online volunteer scheduling system.

● Ensure volunteers are effectively utilized and follow-up with volunteers for feedback.

● Provide volunteers thank-you gifts.

● Track all volunteer hours in the database.

● Respond to general email inquiries.

● Update website as needed.

● Create and send monthly mass email campaign

● Organize regular events (monthly/bi-monthly)

● Engage with other Portland Tool Libraries and other non-profits with similar missions to

idea share and learn best-practices.

● Check our PO box and distribute mail.

● Other duties as assigned.

04/16/2021

Compensation and Other Details

$15/hour with no benefits. Because of COVID-19 our hours have been reduced to Saturdays

only. We hope to get the Tool Library back open to the public Tuesdays and Thursdays 5:30pm –

7:00pm and Saturdays 9:00am – 12:00pm when it is safe to do so.

The Coordinator is required to be present at the library every Saturday, every other Thursday

(post-COVID), and every other Tuesday (post-COVID). Beyond the open hours of the library, the

weekly schedule is flexible. The Coordinator can take up to one Saturday off each month if a

board member or board approved volunteer can be on call.

If interested please email your resume to board@septl.org.